Import Costing Overview

Having set up the parameters for import costing – i.e. exchange rates, suppliers and stock items – you are now ready to use the Import Costing program.

When an imported shipment is received, you need to create a new shipment worksheet. All information is entered to the worksheet through an import costing batch. There are two sections to the worksheet. The first is the header for the worksheet. The second is details of the items included in the worksheet.

You use the Import Costing screen to load the details of a purchase order you want to receive, or to manually create the items in an import costing batch. You can also recall a held or confirmed import costing batch.

Technical Tip Like goods receipts, import costing batches can be received costed (with the supplier's invoice) or uncosted (with a delivery docket only and without the supplier's invoice). For more information about receiving costed and uncosted import costing batches, refer to the following topics: "Ways of Receiving Goods" "Receiving Goods with Supplier’s Invoice (Costed) " "Receiving Goods with Delivery Docket (Uncosted)".

To create and maintain import costing batches, you need to complete these steps:

1. Either:

• create a new import costing batch - refer to "Creating a New Import Costing Batch"
• load an existing import costing batch - refer to "Recalling an Import Costing Batch".

2. Optionally, use the EDIT menu options to set the defaults you want Micronet to apply when you are processing the import costing batch.

Refer to "Import Costing - Menu Options".

3. If you want to receive a purchase order that has been previously created in Micronet, select LOAD P/O.

You can repeat this step to load multiple purchase orders into the import costing batch.

Refer to "Import Costing - Load P/O".

4. Enter or maintain the import costing header details.

Refer to "Maintaining the Import Costing Header".

5. Add or maintain the items in the import costing batch.

Refer to "Entering Import Cost Lines".

Technical Tip Costed shipments may be delivered with one or more supplier invoices, e.g. there may be separate invoices from different suppliers or for different goods received in the shipment. If there is only one invoice, you simply enter the invoice details on the default Import Costing Header screen and maintain the items displayed on the Import Costing screen. If there is more than one supplier invoice associated with a shipment, you use the CHANGE INVOICE option (see next step) to enter the details of each invoice on a new Import Costing Header screen and to display the items on each invoice on the Import Costing screen.

6. If there is more than one supplier invoice for the shipment, create the subsequent invoices, enter the invoice details and reconcile the items on each invoice.

Refer to "Import Costing - Change Invoice".

7. Manage the completed import costing batch, e.g. post the batch as either costed or uncosted, or save the batch without posting.

Refer to "Managing Completed Import Costing Batches".